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SHAPE Historical Office

The documents of the SHAPE historical office center around the production of an Annual History, known as the SHAPE History. Documents from this series include the history itself and the background material (footnotes) used in its production.

SHAPE Historical Office

Defence Committee Agendas

The Agenda Series represents a partial collection of the agendas for the four meetings of the Defence Committee.

Agenda - Defence Committee

Defence Committee Subject Files

The Subject Series includes Directives, Proposals, Notes, Memoranda, Resolutions and Decisions by the Defence Committee created between 1949 and 1951. The Defence Committee primarily drafted these items and sent them to the North Atlantic Council, the Military Committee and the Standing Group.

DC - Subject Files Defence Committee

Defence Committee Memorandum

The Memoranda Series is made up of Defence Committee Memoranda created between 1949 and 1951. The Defence Committee primarily drafted these items and sent them to the North Atlantic Council, the Military Committee and the Standing Group.

DCM - Defence Committee

Defence Committee Meeting Records

This Series contains a list of attendees, decisions made and a verbatim transcript for each of the four meetings held by the Defence Committee between 1949 and 1950.

RECORD - Defence Committee

NATO Press Releases

The Series includes a large collection of NATO Press Releases from 1961 to the Present, including official meeting notices, advisories, decisions, speeches, background information, comments, and statements made by press officers, the secretary general and ministers from NATO nations. The series also includes communiqués from the Defence Planning Group, the Eurogroup, NATO Ministerial meetings, the Special Consultative Group, the Nucl...

PR - Public Diplomacy Division (PDD)

NATO Publications

The PDD Series contains NATO’s official publications from the organisation’s founding until the present.The largest section of the Series includes regularly updated and published Handbooks, which were used to describe the history, goals and functions of the North Atlantic Treaty Organization. The Fonds also includes speeches, articles, documents, brochures, pamphlets and informational guides that were collected and published by PDD.

Publications - Public Diplomacy Division (PDD)

Communications-Electronics Board

The CEB documents consist of Notes, Memoranda, Meeting Records, Decision Sheets, Working Papers and others concerned with Communications and Electronics.

Consultation, Command and Control System

Chairman of the Military Committee (CMC)

Personal business letters from the Chairman of the Military Committee. They included summaries of informal meeting discussions, briefings, letters of congratulations, and other topics.

Chairman of the Military Committee (CMC)

International Military Staff Memorandum

This was the normal means of communication between the IMS and MODS, MILREPS, Commands, Staffs, Agencies, Offices, Groups, Boards, Committees outside the IMS. They transmitted taskings or information.

All IMS Divisions but mostly EXCOCELL

International Military Staff Memorandum - Secretariat

This was the normal means of communication between the IMS Secretariat and MODS, MILREPS, Commands, Staffs, Agencies, Offices, Groups, Boards, Committees outside the IMS. They transmitted taskings or information.

Secretariat of the IMS (Currently Executive Coordinator - EXCO)

International Military Staff Working Memorandum

A draft document was covered by an IMSWM and issued to the MlLREPs by the IMS. The covering memorandum explained the background and specified clearly what action the MlLREPs were asked to take. A target date for replies was quoted and, to give adequate time for consultation with National Authorities, this was not normally less than six weeks from the date on which MlLREPs received the document. If the normal period of six weeks for r...

All IMS Divisions but mostly EXCOCELL

Informal Staff Planners Memoranda

Used for the exchange of views on a strictly planning level and never used for seeking or giving official guidance.

Standing Group and Commanders of the Standing Group Liaison Offices

Military Committee Series

The series includes directives, memoranda, notes, reports, corrigenda, resolutions and decisions by the Military Committee.

Military Committee Series

Military Committee Memoranda (MCM) Series

The series includes memoranda by the Military Committee between 1949 and 1959. The first seven documents of the Memorandum series were listed as MM documents and are organized in the NATO Military Memoranda Series.

MCM - Military Committee

Military Committee Working Memorandum

These were temporarily used during 1966-1967. They included topics such as France’s continued participation in NATO, appointment of directors and other general officers, infrastructure reports, military planning factors, various studies, meeting schedules and summaries, and other topics and reports.

All Standing Group Divisions

Military Staff Memorandum

The normal form of written communication at staff level within the IMS or from IMS members to staff members outside the IMS. The views in these documents are those of the originator and do not carry the authority nor reflect the official view of the Director of any IMS division/office. Used to convey summary staff reports of meetings, conferences, working groups, etc., to interested staff agencies.

All Standing Group and IMS Divisions

Military Staff Memorandum - Logistics

The normal form of written communication at staff level within the IMS from the Logistics Division to staff members outside the IMS. The views in these documents are those of the originator and do not carry the authority nor reflect the official view of the Director of any IMS division/office. Used to convey summary staff reports of meetings, conferences, working groups, etc., to interested staff agencies.

Logistics Division

Military Memoranda (MM) Series

The subject series includes memoranda as an outcome of the first meeting of the Military Committee in 1949. The documents consist of proposals, one directive, and meeting minutia generally regarding the establishment of procedures for the committee.

MM - Military Committee

Military Representatives Committee Subject Files

The Military Representatives Committee issued documents including Decisions, Reports, Proposals and Memoranda on a variety of topics, such as the establishment of the Military Representatives Committee, activities of the Standing Group, Medium Term Military Planning and Goals, Naval Control of Commercial Shipping, NATO Military restructuring, NATO Exercise costs, Logistics and Command Organisation.

MRC - Military Committee

Military Representatives Committee Memoranda

The Memoranda Series includes MRC Memoranda created between 1953 and 1957. Many of the documents are reports on military programs, strategy plans or major issues and were sent to or sent from the Military Committee and the North Atlantic Council.

MRM - Military Committee

Record Military Committee Series

This series includes meeting records by the Military Committee Chiefs of Staff (MC/CS) and the Military Committee in Permanent Session (MC/PS) between 1949 and 1959.

RECORD - Military Committee

Summary Record of the Military Committee in Chiefs of Staff Session

Summary records of Military Committee Chiefs of Staff formal and informal sessions. In addition to the members of Military Committee (the chairman or selected representative of each nation's Chiefs of Staff Organization), the meetings were attended by the Chairman and the Director of the Standing Group (and sometimes other sitting Standing Group members), the Standing Group Liaison Officer Representative at NATO Headquarters, the Sup...

EXCOCELL

Chairman Standing Group Memorandum

The Chairman of the Standing Group produced a limited number of memoranda each year. These bore the acronym CSGM. Only memoranda dealing with an important issue or referring to an important document were kept.Some CSGM documents were reports sent twice a week by the SG Chairman to the Chairman of the Military Committee (MC). The latter was thus kept informed of the work accomplished by the SG and the Military Representatives Committe...

CSGM - Standing Group

Logistics and Materials Planning Team of the Standing Group Memoranda

The D/SECY(LMPT) documents were the memoranda sent by Mr J.B. Oldfield, a British colonel and LMPT Deputy Secretary.They are a record of a meeting between General Foulkes and the SG about Canada's decision to reduce its contribution to the SG budget.

Logistics and Materials Planning Team of the Standing Group

Standing Group Memorandum by the Director

The SG Director worked closely with the representative of the Liaison Office in London or Paris (especially during the annual review). They communicated via memoranda known as DSGM from Washington or LOM from London or Paris.In the DSGMs, they discussed the issues being dealt with, or which could be dealt with, at Standing Group meetings.The DSGMs also covered matters under the Director's responsibility, i.e. (for each SG body) premi...

DSGM - Standing Group

Index of Standing Group documents

The SG dealt with 265 topics related to unified defence in the North Atlantic region (see ISGP-2-52). Each topic was defined, then information was requested and actions proposed.Major issues included the creation of an integrated European defence force, the creation of SHAPE, regional defence planning, information security and infrastructure.

ISGP - Standing Group

London Branch Standing Group Secretariat Memoranda

The LBSG sent around one hundred memoranda (bearing the same acronym) to the Standing Group in Washington, to several regional planning groups and various services and managers in London.These memoranda were mainly of an administrative and organizational nature. They were produced in 1951 and 1952 and dealt with the organization of the LBSG, the management of correspondence and documents, security procedures and the move to Paris.The...

London Branch Standing Group

Standing Group Liaison Office Paris Memoranda

The LOMs consist of: presentation of a policy proposed by the Council, NATO committees or the IS a personal communication between the SG representative in Europe and an SG member in Washington (e.g. the Director) a request for instructions, sent by the Liaison Office staff to the SG secretariat routine mattersFrom what can be gathered from the two preserved documents, the LOM(W)s consist of: a personal communication between the...

Standing Group Liaison Office (SGLO / 1952-1956) and Office of the Standing Group Representative (SGREP / 1956-1967)

Records of meetings of the Director of the Standing Group

RECORD-DSG documents were records of working meetings chaired by the SG Director. They dealt with the day-to-day management of the SG and its subordinate groups (meeting agendas, secretariat...) and were signed by the Director.

RECORD - Director of the Standing Group

Record of Meetings of the Standing Group

The issues dealt with were of a military and organizational nature, in particular: the review of defence planning and force requirements, the preparation of military exercises, the organization of regional area commands, the establishment of new SG working groups or agencies, the management and protection of informationFor all these issues, the SG published its decisions (approval, revision, request for further study) through d...

RECORD - Standing Group

Memoranda of Vice-Admiral R.M. Dick

The two remaining RMD documents are of an administrative nature. They were produced in 1954 in the name of Vice-Admiral Dick, who was SGLO representative at that time. They deal with the annual review and the NATO Defence College.

Standing Group Liaison Office - Vice-Admiral R.M. Dick

Standing Group Documents

The SGs are Documents. They deal with 265 topics related to unified defence in the North Atlantic region (see ISGP-2-52). Each topic was first defined in a basic document. Information was then requested in revised versions of the basic document, and finally actions were proposed in the final version.Major issues included the creation of an integrated European defence force, the creation of SHAPE, regional defence planning, informatio...

Standing Group Series

Standing Group Liaison Office Memoranda

The SGLO series is divided into three categories.The SGLO documents contain mainly administrative information (personnel management and classified documents).The SGLO-AR-MEMO documents deal mainly with military issues (yearly review of forces and infrastructure).The SGLO-MISC documents deal with administrative issues (the annual report of the Liaison Office among others)

Standing Group Liaison Office

Standing Group Memorandum

Most of the SGMs give instructions for greater effectiveness of actions, reports, studies, inspections and surveys conducted, as well as of participation in meetings, organization of travel and conferences, etc.Some SGMs submit documents received to the service responsible, for approval, revision or further study.Others are memoranda of the International Planning Team (IPT) of the Standing Group or the Logistics and Materials Plannin...

Standing Group Memoranda

Memoranda of the Office of the Standing Group Representative

The chronological series is divided into two categories.The SGREPs contain information relating to: administrative issues (organization of meetings, the Liaison Office's annual report, personnel management, budget management and management of classified documentation) military issues (defence planning, exercises, yearly force and infrastructure review)The SGREP-MISCs report on: negotiations with the USSR regarding nuclear tests ...

SGREP - Standing Group Liaison Office (SGLO / 1952-1956) and Office of the Standing Group Representative (SGREP / 1956-1967)

Standing Group Working Memorandum

The documents contain mainly routine information on personnel changes, military exercises and information security. They were produced from 1954 to 1966.On the cover page, the SG/MC secretariat indicated: the recipient of the SGWM (usually the SG, sometimes the Steering Committee (SG/SC)) the reference of the document in which the SG or SG/SC had given its initial instructions the reference of the document submitted to the SG or ...

Standing Group Military Committee

NATO International Information Conference

The AC/1 series consists of the Conference agenda, statements and speeches given on that occasion, resolutions which were discussed and a press release.The records deal with the role of the NATO Information Service and of the various national Information Services, the information technologies and resources used to raise awareness of NATO, the nature and scope of Soviet propaganda, counter-propaganda and elements impacting on the mora...

NATO International Information Conference

Atlantic Community Committee

AC/10 series documents address the topics discussed by the Committee on the North Atlantic Community, i.e. foreign policy co-ordination and discussions, closer economic, financial and social ties and co-operation on culture and information. The movement of labour is also addressed, a topic discussed during the 1952-57 period by the Working Group on Labour Mobility (AC/36).In addition, the series contains many reports presented by the...

Atlantic Community Committee

Defence Planning - Multilateral Discussions

The documents in the AC/100 series are primarily the records of meetings on topics relating to the military defence of NATO’s territory.Several topics were discussed:A- air defenceB- the organization, dispersal and readiness of air force unitsC- the divisional organization of the land forcesD- the duties and organization of the naval forcesE- new weapons and equipmentF- problems caused by ageing equipment

Defence Planning - Multilateral Discussions

Working Group on Article 2 Survey

The documents of the AC/108 chronological series contain notes and memoranda that review, correct and amend document C-M(56)45. These amendments concern political and economic co-operation between the countries, the public’s knowledge of NATO, and NATO’s cultural activities.

Working Group on Article 2 Survey

Working Group on Sharing Costs of SACLANT Headquarters

The AC/26 chronological series includes reports on meetings of the Working Group. During these meetings the Working Group discussed how to divide the costs of SACLANT Headquarters. This includes issues such as the method of dividing the costs, whether grouping the nations by size is best, or if the share should be derived from the capacity-to-pay principle. The formula used to share costs for SHAPE is also frequently mentioned.The se...

Working Group on Sharing Costs of SACLANT Headquarters

Committee of Technical Advisors

The documents in the AC/110 series contain information on the problem of economic development in the underdeveloped countries and data on the various economic and technical aspects of the Pineau plan (e.g.: proposal to set up an agency for world economic development), as well as information on the position taken by each NATO member nation vis-à-vis the Pineau plan.

Committee of Technical Advisors

Ad Hoc Working Group on Pipelines

The records in the AC/111 series deal with subjects concerning the review of the organization of the NATO Pipeline System in the Central European area. They also contain, among other things, comments by SHAPE on France's proposals, a plan to divide up the central European area into divisions and information on the structure and functioning of the Central Europe Operating Agency.

Ad Hoc Working Group on Pipelines

Working Group to consider further action by NATO in the field of scientific and technical cooperation.

Documents in the AC/123 series report on the preparation of the Working Group's report to the Manpower Planning Committee. They contain the terms of reference of the Working Group, the presentation by the expert of the US and a second note by the US on the tasks of the Working Group.

Working Group to consider further action by NATO in the field of scientific and technical cooperation.

Working Group on the Employment of Firms and Companies in NATO Countries on Contracts Involving the Disclosure of Classified Information

The AC/13 chronological series includes two documents with notes from the Executive Secretary about the Working Group and draft directives produced by the latter. During the meetings the Working Group produced draft directives.

Working Group on the Employment of Firms and Companies in NATO Countries on Contracts Involving the Disclosure of Classified Information

Legal Working Group on Reciprocal Engagements between members of NATO and members of EDC

The AC/14 chronological series reports on the work of the Legal Working Group and its relations with the Council Deputies. It contains copies of the draft texts produced by the Delegations of the United Kingdom, France and the United States that were discussed by the Council Deputies, who requested a revision. Special attention is paid to Articles 3, 4 and especially 5 and 6 of the North Atlantic Treaty (see D-D(52)35-FINAL and AC/14...

Legal Working Group on Reciprocal Engagements between members of NATO and members of EDC

Committee on Africa

The documents in the AC/146 series consist of draft reports by the Committee on Africa. They contain information on events occurring on the African continent, information on the communist penetration of Africa, and data on damaging repercussions for the Alliance countries.

Committee on Africa

North Atlantic Studies Committee

AC/151 series records mainly consist of documents and working papers containing proposals for studies of interest to NATO made by professors, progress reports on NATO fellows and minutes of conferences of teachers of public international law.

North Atlantic Studies Committee

Working Group on Aircraft Production Planning

The AC/16 chronological series includes records on meetings of the Working Group, which contain considerations, points of disagreement and possible rectifications from the French Government regarding the stimulation of aircraft production The series also includes suggested corrections and changes to be made to the report, such as responses from the Italian government, the United States’ position, and comments from the United Kingdom.

Working Group on Aircraft Production Planning

Political Working Group

AC/2 series records mainly address the political, military and economic situation in the USSR and the satellite countries (GDR, Hungary, Romania, Bulgaria, Albania, Poland and Czechoslovakia). The military situation in the Balkans is also mentioned. The series also contains considerations regarding Swiss neutrality during periods of East-West tension. Finally, NATO’s reorganization is discussed, and a comparison of NATO and the USSR ...

Political Working Group

Committee to Reduce Deficiencies

The AC/20 chronological series includes a Note by the Office of the Secretary General. Included in the series are responses from the delegations of the United States, the United Kingdom, Italy and the Netherlands. The final documents of the AC/20 series are records and summaries of the meetings.

Committee to Reduce Deficiencies

Working Group on Economic Counter-Measures

The AC/202 series records contain information on measures involving civil aviation, the total embargo, partial economic counter-measures, assistance and co-operation between member states and the impact of these economic measures on the member states.

Working Group on Economic Counter-Measures

International Staff Team on Additional Aircraft Production

The AC/22 series includes the report on the meeting of the Staff Team, a copy of the statement made by the United States representative in the Council and an information notice for delegates. The series also contains a report on the funding requested by individual nations, as well as the number of aircraft recommended by NATO staff, compared against deficiencies and costing.

International Staff Team on Additional Aircraft Production

Working Group on Information Policy

The records in the AC/24 series deal with subjects discussed by the Working Group on Information Policy, namely: the objectives of NATO information policy and discussions and coordination in the area of propaganda and counter-propaganda. NATO Information Service projects were also discussed, such as the creation of a NATO stamp, the adoption of a NATO emblem and flag, tours by NATO journalists, exhibitions, etc.Also in the series are...

Working Group on Information Policy

Working Group on the Ministerial Meeting of the Council

The AC/26 chronological series includes reports on meetings of the Working Group. During the meetings the Working Group discusses which issues are to be included on the agenda of the ministerial meeting. These issues are quite varied, and include the Soviet Union, NATO policies, military strength and political matters of common concern. The series also includes reports to the Council as well as proposed agendas for the Ministerial me...

Working Group on the Ministerial Meeting of the Council

Senior Communications-Electronics Group

Documents in the AC/260 series address the creation and scope of the Senior Communications-Electronics Group. The series contains Documents, Decision Sheets, Notes, Records and Working Papers detailing the legal, financial and technical aspects of a NATO Satellite Programme.

Senior Communications-Electronics Group

Special Working Group on International Technological Co-operation

Documents in the AC/262 series address the creation and scope of the Special Working Group on International Technological Co-operation. The series contains Notes which outline the first meeting and a list of the possible participants and Working Papers which either served as a basis for discussion on the Terms of Reference agreed upon March 1st, 1967 (C-R(67)10, Item I, paragraph 49) or as Draft reports intended to be presented to th...

Special Working Group on International Technological Co-operation

Relocation Group

Documents in the AC/267 series address the measures taken by the Relocation Group regarding the Conversion of Evere into a Permanent Headquarters, based on the instructions of the Council. The series contains: Documents which discuss building requirements (with respect to additional buildings, modifications and supplementary facilities, and embellishments) including visual representation of proposed works, Decision Sheets noting the ...

Relocation Group

Working Party on Ammunition Production and Off-shore Procurement

The AC/27 chronological series includes a report on meetings of the Working Party. During the meeting the Working Party discusses the apprehension of the MAAG and how they will attempt to help the countries involved prepare the information and assist in supplying the information. Furthermore, the Working Party deliberated on the urgency of the information and the specific requirements each country had to present to the Council and th...

Working Party on Ammunition Production and Off-shore Procurement

Working Group of Production and Logistics Experts on the Conversion of American Drawings

The AC/28 chronological series includes reports on the meetings of the Working Group, in which the challenges of converting the technical drawings, including measurement and projection systems, different testing standards and symbols used to represent surface finish, were discussed. The series also includes summaries of recommendations made by the Working Group, in addition to memorandums on imperial to metric conversion scales. Thou...

Working Group of Production and Logistics Experts on the Conversion of American Drawings

Study Group on the Alliance and the Problem of Oil Supplies

The AC/288 series comprises principally a questionnaire, reports by the two sub-groups, the draft Study Group interim report, various corrigenda and amendments, and the terms of reference, programme of work, discussions and results of meetings of the Study Group.The documents concern the effects of an interruption or reductions in normal supplies on NATO's overall defence capabilities, the militaryand civil requirements for oil neces...

Study Group on the Alliance and the Problem of Oil Supplies

Working Group on Definition of Common Infrastructure

The AC/29 chronological series includes reports on meetings of the Working Group. During the meetings the Working Group discusses which criteria was previously used by the Joint Meeting of the Infrastructure Committee and Military Budget Committee to deliberate infrastructure. The Working Group was also given the task of determining a clear definition of infrastructure. The Infrastructure Committee and the Military Budget Committee a...

Working Group on Definition of Common Infrastructure

Study Group on Financial Problems Arising from the Stationing of Forces on the Territory of Other NATO Countries

The Study Group collated relevant background data and set out the possible options whereby other members of the Alliance might relieve the US burden, and more specifically bilateral negotiations between the US and Germany.

Study Group on Financial Problems Arising from the Stationing of Forces on the Territory of Other NATO Countries

Ad Hoc Committee on Equipment Interoperability

Documents in the AC/297 chronological series report on Committee's work and its relations with the Council and the five working groups."Documents" (D) are reports (provisional or final) to the Committee from the working groups, or to the Council from the Committee.Notes (N) are organizational in nature. They prepare forthcoming meetings (planning, list of participants, agenda).Records (R) are reports on the regular meetings...

Ad Hoc Committee on Equipment Interoperability

Special Working Group on the Establishment of Financial and Economic Board

AC/3 series contain the five records of the five meetings of the Special Working Group (from AC/3-R/1 to AC/3-R/5) in which the Group discussed the Draft Resolution on the Terms of Reference of the FEB. During these meeting the following topics were discussed: Modification of the Economic and Financial Working Group in Paris’ Terms of Reference, location of the Financial and Economic Board in Paris, relations between the Council Depu...

Special Working Group on the Establishment of Financial and Economic Board

Working Group on Taxation of Certain International Employees

The AC/30 chronological series contains records of meetings of the Working Group as well as documents issued by the group. Documents in this series consist of proposals submitted by delegations for a taxation system, a report on how other international organizations handle taxation and the final report to the Council. During the meetings the group debated the merits of the proposals, with items of particular interest being whether in...

Working Group on Taxation of Certain International Employees

Working Group on the Provisional Agenda for the Meeting of the Council and the Standing Group

The AC/33 chronological series includes the report on the meeting of the Working Group. The report consists of bullet point lists of the potential topics for the agenda, as well as brief discussions, all of which concern NATO strategic policy.

Working Group on the Provisional Agenda for the Meeting of the Council and the Standing Group

Working Group on Labour Mobility

Documents in the AC/36 chronological series address the issue of labour, mainly in times of crisis. The discussions focus in particular on the need to prevent a manpower shortage in the Member countries.The series contains the Working Group’s interim and final reports as well as the discussions of the national governments of the members of the Group on the issues raised by the latter.In addition to migration and manpower shortages, t...

Working Group on Labour Mobility

Expert Working Group on Manpower

The documents in the AC/36(M) chronological series contain activity reports, annual reviews and reports on the issue of manpower. Various questionnaires were sent to the member countries. The replies to the questionnaire on manpower mobilization in the armed forces and civil defence services (see AC/36-D/32) have been kept. Another questionnaire on the same topic was issued to supplement the first (see AC/36(M)D/5). There are also qu...

Expert Working Group on Manpower

Special Committee of Ministers on Infrastructure

The AC/38 chronological series contains the records of the Special Committee of Ministers on Infrastructure. The documents mainly address the funding method for projects in the fourth infrastructure slice and the cost-sharing between the host countries and the countries providing funding.

Special Committee of Ministers on Infrastructure

Working Group on Shipping Needs in Times of War

The AC/7 chronological series includes the report on the meeting of the Working Group. During the meeting the Working Group discussed the particularities of war time shipping, including the distinction between civil and military requirements as well as which organization would be coordinating or in charge of the effort.The series also includes the notice of the meeting.

Working Group on Shipping Needs in Times of War

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