Series EXS - Executive Secretariat

Identity area

Reference code

EXS

Title

Executive Secretariat

Date(s)

  • 1971 - 2003 (Creation)

Level of description

Series

Extent and medium

Context area

Name of creator

(1971-2003)

Administrative history

Created on 1 January 1971, the series EXS contains the memoranda of the Executive Secretary(1). The Executive Secretary, under the direction of the Secretary General and the Deputy Secretary General, directed the work of the Office of the Secretary General and coordinated the general activity of the International Staff; he acted as Secretary of the Council and was responsible to the Secretary General for programming its work and for seeing that actions were initiated on decisions of the Council. He was responsible for supervising secretaries of the committees of the Council. On those aspects of the work of the Organization which were not the direct responsibility of one Assistant Secretary General, the Executive Secretary maintained liaison with delegations at the appropriate level and with the Office of the Standing Group Liaison Officer.In 1956, a reorganisation of the Executive Secretariat led to the transfer of responsibilities of personnel management, conference services and recruitment, which came under the direction of a new Director of Administration. From 1957 to 1967, the Executive Secretariat was given the responsibility of supervising civil emergency planning and between 1966 and 1970 it was also in charge of crisis management and communications.The post of Executive Secretary disappeared with the restructuring of the International Staff in 2003 and the establishment of the Council Secretariat within the newly created Executive Management Division(2). Executive Secretaries for the period 1971-2003 were as follows:Mr. Kurt W. Andreae (1970-1973), Mr. George E. Sekeris (1973-1978), Mr. Tugay Ozceri (1979-1988), Mr. Christopher Prebensen (1988-1993) and Mr. Leo Verbruggen (1993-2003).

Archival history

Immediate source of acquisition or transfer

Content and structure area

Scope and content

This series is comprised of memoranda addressed to Secretaries of Delegation, i.e. Council, and relate to questions examined in Council as well as administrative matters, including appointments of Permanent Representatives and high officials of the Organization, and administrative arrangements for Ministerial Meetings. These memoranda also serve as cover notes for forwarding reports or letters from other political or military bodies or from a delegation.

Appraisal, destruction and scheduling

Accruals

System of arrangement

The chronological document series created by the Executive Secretariat is arranged by year and number. As only the documents issued to NATO Members are proposed for declassification and public release, there are gaps in the chronological order.

Conditions of access and use area

Conditions governing access

NATO publicly disclosed information is available for research and education purposes. Any commercial use requires the written permission of NATO. Please credit the NATO Archives should any documents be used for publication. Guidelines for the proper citation of NATO publicly disclosed information can be found on the NATO Archives website (http://www.nato.int/archives).

Conditions governing reproduction

Language of material

Script of material

Language and script notes

This chronological document series has been issued in each of the two official languages of NATO, English and French.

Physical characteristics and technical requirements

Finding aids

Allied materials area

Existence and location of originals

Existence and location of copies

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Related descriptions

Notes area

Note

(1) The series was issued from 1952 to 1970 under the reference RDC, the initials of Lord Coleridge, and in 1970 as KWA, the initials of Mr. K. Andreae.
(2) The description of this series covers the period up to 2003, when this series stopped circulating,
but for the moment only documents from up till 1974n are being released to the public.

Alternative identifier(s)

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Description control area

Description identifier

Institution identifier

NAO

Rules and/or conventions used

Status

Level of detail

Dates of creation revision deletion

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Accession area